If your student employee doesn't have an active contract, please process an extension or separation in Workday.

This is a reminder for you to check if any of your student employees have an upcoming contract end date (or one that has passed).

If their end date has already passed or is during the month of December, please process an extension for employees that will be returning to their position next semester. If the employee’s employment will end as of the current contract end date, please process a separation as soon as possible.

Contract end dates can be viewed on the employee's profile in Workday on the "Job" page in the "End Employment Date" field.

There is also a report available in Workday, "CSM Current Worker Detail with End Date", which will provide contract end date information for the organization you request.

For more information on extensions and separations, please visit the MAPS website:

Contract Extension for Undergraduate: https://helpcenter.mines.edu/TDClient/2657/maps/KB/ArticleDet?ID=152381

Contract Extension for Graduate: https://helpcenter.mines.edu/TDClient/2657/maps/KB/ArticleDet?ID=146361

Termination: https://helpcenter.mines.edu/TDClient/2657/maps/KB/ArticleDet?ID=150095

End Job: https://helpcenter.mines.edu/TDClient/2657/maps/KB/ArticleDet?ID=150096

Please email MAPS@mines.edu for any additional questions or if you require assistance with the process.